Texas A&M University-Texarkana
College of Science, Technology, Engineering, and Mathematics
GUIDELINES FOR TENURE, PROMOTION AND PRE-TENURE REVIEW
The purpose of these guidelines is to supplement The Texas A&M University System (TAMUS) Policy 12.01 http://tamus.edu/offices/policy/policies/pdf/12-01.pdf and the Texas A&M University-Texarkana University Procedure 12.01.99.H0.01 related to Academic Freedom, Responsibility, Tenure, and Promotion. Collectively, these three documents provide the criteria, expectations, and processes related to faculty tenure and promotion in rank within the College of Science, Technology, Engineering, and Mathematics. Faculty assume responsibility for familiarity with all three of these important documents.
A. Eligibility and Guidelines for Tenure
The faculty of the College of Science, Technology, Engineering, and Mathematics (STEM) has affirmed the following statement of expectations for continuing appointment (tenure). In order to be included in the process of application for continuing appointment, a tenure-track faculty member shall meet criteria as established by the University and outlined in University Procedure 12.01.99.H0.01 and the College in the areas of Teaching, Service and Scholarship.
B. Tenure and Promotion Committee
A committee of tenured college faculty (not to exceed five in number) will review candidates’ portfolios and submit recommendations to the Dean. A chair shall be selected by the committee as the first order of business.
C. Procedure for Evaluating Faculty for Tenure
Procedures for applying for tenure are outlined in University Policy 12.01.99.H1.01 (22.214.171.124). The Tenure and Promotion Committee will review the faculty member’s portfolio. Upon the request of the chair, the committee may view documents in the applicant’s personnel file.
D. Procedure for Evaluating Faculty for Promotion
Procedures for applying for promotion are outlined in UP 12.01.99.H1.01 (4.9). The assessment of faculty for promotion will include a review of the faculty member’s teaching, scholarship, and service since his or her last promotion. Upon the request of the chair, the committee may view documents in the applicant’s personnel file.
E. Procedure for Pre-Tenure Review
1. Faculty members who are on track for tenure may participate in a pre-tenure review in the year prior to the year they plan to apply for tenure. As outlined in University Policy 12.01.99.H0.01 (4.8), STEM faculty, in their fourth year of probation, will participate in a pre-tenure review. Upon completion of the review, the Dean will provide the faculty member with (a) a summary of achievements of the faculty member and (b) specific criteria which must be accomplished in order to receive a positive tenure recommendation.
2. To participate in a pre-tenure review, a non-tenured faculty member must submit a portfolio (as outlined in Section F of these guidelines) to the Dean’s office no later than the first Friday in March. The Dean will transmit a copy of the portfolio to the chair of the Tenure and Promotion Committee.
3. The Tenure and Promotion Committee shall review the portfolio and send written comments to the Dean by the first Friday in April. The chair will submit a copy of the comments to the faculty member.
4. The Dean shall review the portfolio and send written comments to the faculty member by the last Friday in May. The Dean will submit a copy of the comments to the chair of the Tenure and Promotion Committee.
When applying for tenure and/or promotion, faculty should submit a portfolio to the Office of the Dean of the College of Science, Technology, Engineering, and Mathematics. Faculty members applying for tenure should include all documentation since the date of their employment in a tenure-track position. Faculty members applying for promotion should include all documentation since their last promotion. Once a portfolio is submitted to the Dean’s office, the faculty member will not be permitted to revise the portfolio’s contents. The portfolio need not be limited to the following, but must contain the following order of presentation.
1. An application letter addressed to the Dean of the College. The letter should state the action requested (that is, tenure, promotion, or tenure and promotion), provide a comprehensive summary of achievement, and include an explanation of why those reviewing the application should grant the request. The letter should address the three main criteria upon which faculty are evaluated: teaching, scholarship, and service.
2. A current curriculum vitae
3. Documentation of assessment history: Copies of all documents concerning the faculty member’s performance reviews with the most recent on top and in descending order.
4. Documentation of teaching: Indications of quality teaching such as course outlines, sample materials, self-assessments, peer review, representative student work, and student course evaluations as outlined in UP 12.01.99.H0.01 (4.5.1).
5. Documentation of service (university, region/school, professional, college/department, community): Relevant reports commentary, artifacts and/or outcomes as outlined in UP 12.01.99.H1.01 (4.5.2).
6. Documentation of scholarship: Copies of published work (actual copies of the document, not a submission completed on word processor), presentations at conferences or other public forums and evidence of other scholarly activities as outlined in UP 12.01.99.H0.01 (4.5.3).
Approved by STEM Faculty on 8.26.09
Approved by Provost/VPAA on 8.27.09