Purchasing

FAMIS Object Codes Help

Specific object codes were created help state agencies track capital and non-capital equipment purchases.  More information can be obtained by contacting Marcie Whisenhunt at extension 3112.

 

Equipment

Non-consumable property that is owned or received by A&M-Texarkana. The three areas of concern are capitalized, controlled and non-controlled.

Policy

Asset value must be recorded at the actual cost of the asset plus all costs required when placing the asset into service, such as freight and other related professional expenditures incurred in the purchase of the item.

Remember  "UNIT COST" when determining your object code!!

8400-8479 CAPITALIZED

Object codes specified for equipment with a unit cost of $ 5,000 or more with a useful life of at least one-year must be recorded as a capital asset in FFX.

8410 Motor Vehicles-Passenger Cars Cost $5,000+
8415 Motor Vehicles-Other Cost $5,000+
8420 Classroom Teaching Aids Cost $5,000+
8421 Office Furnishings and Equipment Cost $5,000+
8422 Medical, Science & Lab Equipment Cost $5,000+
8423 Specimens and Collections Cost $5,000+
8424 Other Institutional Furnishings and Equipment Cost $5,000+
8425 Shop and Industrial Equipment Cost $5,000+
8426 Marine Equipment Cost $5,000+
8430 Purchase of Aircraft Cost $5,000+
8435 Computers and Related Equipment Cost $5,000+
8440 Computer Software Cost $5,000+
8445 Telecommunications - Equipment Cost $5,000+
8450 Fabrication of Equipment Cost $5,000+

 

5775-5799 CONTROLLED

In addition, A&M-Texarkana is required by the state to control certain items with a unit cost more than $500 but less than $5,000.00. These items are considered to be highly susceptible to theft or misuse. These items are controlled in the FFX system, but are not recorded as a capital asset. Object codes 5775-5799 are for controlled items. Examples of controlled equipment are computers, printers, projectors, etc. Please note that firearms are always controlled regardless of cost. A specific list of these assets are provided below.

Note: These codes are NOT for consumable purchases.

5775 Firearms (Handguns/Rifles) Cost $ 0 - $4,999
5777 FAX Machines Cost $ 500 - $4,999
5780 Stereo Systems Cost $ 500 - $4,999
5781 Cameras Cost $ 500 - $4,999
5782 VCR's and Television Cost $ 500 - $4,999
5783 Projectors (Agency Controlled) Cost $ 500 - $4,999
5785 Cash Registers (Agency Controlled) Cost $ 0 - $4,999
5787 Computers and Microcomputers Cost $ 500 - $4,999
5788 Printers (for computers) Cost $ 500 - $4,999
5797 Scanners and Monitors Cost $ 500 - $4,999

 

5750-5774 NON-CONTROLLED Furnishings & Equipment

FAMIS object codes 5750-5774 are specified for non-controlled equipment with a unit cost of $ 0 to $ 4,999.00. The below category offers object codes for specific items with specific amounts.

Only apply these objects when the description fits. Check object codes for consumable purchases if necessary.

5750 Office Furniture & Equipment Cost $0 - $4,999
5751 Medical & Lab Equipment Cost $0 - $4,999
5752 Institutional Furniture & Equipment Cost $0 - $4,999
5753 Shop and Industrial Equipment Cost $0 - $4,999
5754 Marine Equipment Cost $0 - $4,999
5755 Uniforms & Clothing Cost $0 - $4,999
5760 PC Equip/External Add On/Peripherals (Not CPU) Cost $0 - $4,999
5761 Computer Software Cost $0 - $4,999
5765 Educational Books, Film & Ref Cost $0 - $4,999
5770 Telecom-Equip Purchase Cost $0 - $4,999
5772 Fabrication of Equip Cost $0 - $4,999

 

4000-4899 CONSUMABLE Supplies and Other Materials

Object codes for consumable supplies and other material purchased can be found in this object code range.

 

Please do not hesitate to e-mail your questions to Marcie.Whisenhunt@tamut.edu