A&M-Texarkana departments are delegated less than $3,000.00 to make purchases of equipment, supplies, and services (including freight and/or postage), excluding restricted purchases. The dollar delegation allows departments to expedite the purchase of goods and/or services without having to process the request through the Purchasing department.
Currently, most departments have access two sources of funds, state funds and local funds. Some department have access to federal or grant funds as well. At the division level, HEF funds have been made available for distribution by the vice president to the department. Regardless of funding type, departments are required to follow the University's Purchasing Procedures.
Departments are encouraged to purchase goods and/or services from Historically Underutilized Businesses (HUB's). Purchasing can assist departments in identifying HUB's from whom to make their purchases.
Important things to remember
Justification of Sole Source Purchases over $3,000.00.
Generally, purchases are made on a competitive basis. However, there may be just cause to request a Sole Source. A sole source situation occurs when an equivalent product is not available from any other vendor. If this situation does arise, a memo of justification must accompany the requisition. The memo must answer the following two questions:
Emergency purchases are defined as "a purchase of goods and/or services so badly needed that the department or institution will suffer financial or operational loss unless those goods and/or services are procured immediately." When an emergency purchase is made, the department should submit a requisition to the Purchasing Department and include a letter of justification that includes the following: